Certified Copies

In the State of Florida, Notaries are authorized to attest to the trueness of photocopies of certain documents. Although commonly known as certified copies, the Notary law refers to these documents as attested photocopies.

We will be happy to make attested photocopies for you if the following criteria, found in section 117.05(12) of the Florida Statutes, are satisfied:

The document must be an original document. A Notary public cannot make an attested photocopy from a photocopy, or from another certified copy.

The document cannot be a public record, certified copies of which are available from another public official. If a certified copy can be obtained from the official source, then the Notary public should decline the request.

The making of the photocopy must be supervised by or done by the Notary public. It is not sufficient for the Notary public to compare the photocopy with the original document. The Notary public must actually make the photocopy or supervise another person while he or she makes the photocopy.

  • Examples of what CAN be photocopied from the original by a Notary:
    • Florida driver’s license
    • Florida vehicle title
    • Social Security card
    • Diploma
    • Medical record
    • U.S. passport
    • Bill of sale
    • Contract
    • Lease
    • Resident alien card
    • Personal letter
  • Examples of public records, copies of which CANNOT be attested to by a Notary:
    • Birth certificate
    • Marriage certificate
    • Death certificate
    • Certificate of citizenship or naturalization
    • Documents filed in a court proceeding
    • Documents recorded by the Clerk of the Court
    • Public records maintained in government offices
    • Student records (transcripts, etc.) kept in public education offices
    • Federal or state income tax forms, already filed
    • Professional licenses issued by the State of Florida

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